Many organisations use video conferencing systems to screen candidates during the recruitment process. It is now becoming commonplace to see them also used throughout the recruitment lifecycle from screening to interviewing, assessing, and even onboarding.
When done well, online interviewing saves money on travel and can be much more convenient for the recruiter and the candidate than traditional face to face meetings.
Here are some tips for how to prepare for and conduct a successful online interview.
1. Prepare yourself
Reading the candidates CV and using the skills and competencies you’re looking for to design specific questions that explore each one are the most fundamental steps. Consider whether including a case study or open-ended question for them to prepare before the interview helps you better understand the candidate.
Plan the flow and timing of the interview and ensure you take into account any time zone differences. Make sure that you also arrange any technical support you might need.
Communicate expectations to the candidate ahead of the interview to give them adequate planning time and check that they understand how to connect to your meeting. Communicate the same to others involved in the interview and ensure that those who need to give feedback know how to collate and submit their input.
If you plan to give a presentation, it is good practice to record a trial and review your body language.
2. Check the technology and environment
Check the equipment such as the video camera, microphone, and any specific software or features such as screen sharing that you are planning to use.
Ensure that your screen is at the correct height for your face to be visible and that the lighting in the room does not cast shadows across the screen or create glare.
The background you choose should be professional and not be a distraction to the candidate.
3. Present your employer brand and communicate professionally
Before beginning the interview, you should re-direct any calls and switch off your mobile phone.
Even though the candidate may only see the top half of your body, you should dress as though at the office. Dressing professionally not only projects your company brand but also psychologically impacts how you feel.
When conducting an online interview, you need to demonstrate positive body language, maintaining eye contact and smiling. It is tempting to look at the screen, but it projects a more professional image and aids in creating a connection with the candidate if you look directly at the camera.
As communication can be restricted by the layer of technology between you and the candidate, you need to take care of your volume, tone, and speech clarity. Showing the candidate that you are actively listening sets them at ease and enables you to develop a positive relationship.
4. Close the interview effectively with next steps
To close the interview, you should explain the next steps; when candidates know what to expect, they feel respected and valued.
Following the above process will help you feel more confident during the online interview and increase the opportunity of finding the right person for your vacancy.
Why not contact us at HRBluSky today to learn how we can help you improve your recruitment process.